![]() You can’t eradicate the habits of the employees entirely, but you can offer new routines that can replace those habits. This way they will understand the reason and go along with the changes. Let the employees know what is the exact reason behind the change. Usually, many of the employees will show some level of resistance to the new changes.Įxplaining the benefits of having a desk-sharing policy will help in creating a positive environment. This will help you in designing the space according to the employees’ needs and requirements, especially for the ones that are regular office occupants.ĭesigning the workplace space needs to be followed by preparing and teaching staff on how to work effectively in the new work environment. It’s very important to conduct a thorough analysis and receive detailed information regarding office occupation and utilization. Using different apps and platforms for communicating, cloud-based solutions for storing important data, CRM platforms, online training, etc., can certainly improve productivity in the workplace.Įvery employee has a different style of working. The software might be even more important to employees than hardware. These solutions are able to monitor the energy usage and desk tenancy, automate everything starting from temperature controls to lighting, leaving the managers to focus on planning the bigger picture. Investing in IoT tools and smart sensors is something that should not be ignored. Consequently, it’s no surprise why companies are offering the latest technologies to their employees. Remote working as proven so far can only increase the productivity and creativity of the staff and obviously, the desktop PCs aren’t mobile and don’t offer any type of remote and flexible working. Speaking of the right devices and equipment, the company’s management must decide whether the employees will have dedicated desktop PCs or depending on the nature of work – laptops, tablets, smartphones, or some other gadgets. ![]() Even though shared desks are used by the same people, they need to be easily accessible for all employees. When companies decide to redesign their office space, must be aware that the rearrangement of the workplace also requires some serious technological changes and improvements.Įvery desk needs to be equipped with the right devices and equipment. Adding additional work zones with an optimal location, meeting rooms for informal conversations or space where small teams can conduct their meetings are just a few options that can be implemented for a better workplace. The desk-sharing policy is implemented efficiently, only when the employees have access to multiple facilities within the office where different tasks can be done. For example, when I need to concentrate, I prefer to work on a desk, or when I need to read something I usually sit on a sofa. ![]() People tend to use different places for different tasks. The idea behind this concept is that the desk is not always the best place for carrying out all work responsibilities during work hours. The trend of sharing various services and goods, such as accommodation, cars, bikes, etc. Second, it can also quickly disrupt the balance of a productive workplace, mostly because employees may feel like they don’t have a home anymore, or they will fight with each other on how and when to use the desks. First, it requires employees’ awareness of why the company is implementing this policy and their cooperation. So desk-sharing was born as a way of using unused space better.Īdopting a desk-sharing policy can be quite tricky. What is Desk Sharing? Desk sharing is a work arrangement when one workstation is no longer assigned to only one person, but shared among two or three employees usually working in shifts or in a different pre-arranged manner that allows each of them to have access to the workstation when needed.Ĭompanies are faced with serious underutilization and high maintenance costs due to the higher number of employees working remotely. However, in the offices that still have the traditional system of assigned desks, the occupancy hardly goes past 50%. We as humans are extremely territorial creatures, so the idea of desk sharing is not always accepted with open arms.
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